Effective Date: November 30, 2025
Last Updated: November 30, 2025

1. Introduction

Welcome to Gupteshwor Mahadev Multiple Campus (“GMMC”, “we”, “us”, or “our”). We are a non-profit community-based public campus affiliated with Tribhuvan University, running under the patronage of Gupteshwor Mahadev Cave. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://gmmc.edu.np (the “Website”) or interact with our campus.

Our Contact Information:

  • Name: Gupteshwor Mahadev Multiple Campus (GMMC)
  • Address: Pokhara-17, Chhorepatan, Kaski, Nepal
  • Phone: +061-455677
  • Email: gupteshwormmc@gmail.com

Please read this Privacy Policy carefully. By using our Website or services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information You Provide

We may collect personal information that you voluntarily provide to us when you:

  • Apply for admission to our programs (Bachelor’s and Master’s levels)
  • Register for entrance examinations
  • Fill out inquiry or contact forms on our Website
  • Subscribe to our newsletters or updates
  • Apply for scholarships
  • Participate in campus activities or research
  • Register for events, workshops, or seminars

This information may include:

  • Identity Information: Full name, date of birth, gender, nationality, photograph
  • Contact Information: Email address, phone number, mailing address, emergency contact details
  • Educational Information: Academic records, previous institution details, SEE grades, +2 transcripts, certificates, entrance examination scores
  • Guardian Information: Parent/guardian names, contact details, occupation
  • Financial Information: Details for scholarship applications
  • Identification Documents: Citizenship certificate, passport, or other government-issued ID

2.2 Information Automatically Collected

When you visit our Website, we automatically collect certain information about your device, including:

  • IP address
  • Browser type and version
  • Operating system
  • Device identifiers
  • Pages visited and time spent on pages
  • Referring/exit pages
  • Date and time stamps
  • Clickstream data

We may use cookies, web beacons, and similar tracking technologies to collect this information.

2.3 Information from Third Parties

We may receive information about you from:

  • Tribhuvan University and its affiliated bodies
  • Previous educational institutions
  • Nepal Education Board and examination authorities
  • Government authorities for scholarship programs
  • Reference providers

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Educational Services

  • Processing applications and admissions
  • Conducting entrance examinations and selections
  • Providing educational services and academic support
  • Maintaining student records and academic transcripts
  • Coordinating with Tribhuvan University for examinations and certifications
  • Administering scholarships and financial aid
  • Issuing certificates, transcripts, and degrees

3.2 Communication

  • Responding to inquiries and support requests
  • Sending administrative information and campus updates
  • Providing information about our programs and courses
  • Sending newsletters and announcements about campus events
  • Notifying about admission deadlines and examination schedules

3.3 Campus Operations

  • Managing campus facilities (library, laboratories, sports facilities)
  • Organizing co-curricular activities and events
  • Conducting academic research and publishing journals
  • Maintaining campus security and safety
  • Improving our educational services and curriculum

3.4 Website Functionality

  • Operating and maintaining our Website
  • Improving user experience and Website functionality
  • Analyzing Website usage and trends
  • Troubleshooting technical issues

3.5 Legal Compliance

  • Complying with legal obligations and regulations
  • Cooperating with Tribhuvan University requirements
  • Meeting reporting requirements to educational authorities
  • Protecting our legal rights and interests

4. How We Share Your Information

We may share your information in the following circumstances:

4.1 With Educational Institutions

  • Tribhuvan University: For registration, examination, and degree certification purposes
  • Previous Educational Institutions: For verification of academic credentials

4.2 With Government and Regulatory Bodies

  • Ministry of Education, Science and Technology
  • University Grants Commission (UGC)
  • District Education Office
  • Other relevant government authorities as required by law

4.3 With Third-Party Service Providers

We may share your information with third-party vendors who perform services on our behalf, such as:

  • IT service providers
  • Website hosting and maintenance providers
  • Payment processors (for fee collection)
  • Communication service providers

4.4 For Scholarships and Aid

With scholarship providers and funding organizations when you apply for financial assistance

4.5 With Your Consent

We may share your information with other parties when you have given us explicit consent to do so

4.6 Legal Requirements

We may disclose your information when required to do so by law or in response to valid requests by public authorities

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Secure storage of physical records
  • Password protection for digital systems
  • Restricted access to personal information
  • Regular security assessments
  • Staff training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

  • Student Records: Maintained for the duration of enrollment and as required by Tribhuvan University regulations
  • Application Records: Retained for at least one academic year
  • Academic Transcripts: Maintained permanently for alumni services
  • Website Analytics: Typically retained for 24-36 months

7. Your Rights

You have the following rights regarding your personal information:

7.1 Access

You have the right to request access to the personal information we hold about you

7.2 Correction

You have the right to request correction of inaccurate or incomplete information

7.3 Deletion

You have the right to request deletion of your personal information, subject to legal and regulatory requirements

7.4 Objection

You have the right to object to the processing of your personal information in certain circumstances

7.5 Data Portability

You have the right to request a copy of your personal information in a structured, commonly used format

To exercise these rights, please contact us using the contact information provided in this Privacy Policy.

8. Cookies and Tracking Technologies

Our Website may use cookies and similar tracking technologies to enhance user experience. Cookies are small files stored on your device that help us:

  • Remember your preferences
  • Understand how you use our Website
  • Improve Website functionality
  • Provide relevant content

You can control cookies through your browser settings. However, disabling cookies may affect your ability to use certain features of our Website.

9. Third-Party Links

Our Website may contain links to third-party websites, including:

  • Tribhuvan University website
  • Government education portals
  • Partner institutions

We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

10. Children’s Privacy

Our campus primarily serves students who have completed their +2 education. While most of our students are above 18 years of age, we may collect information from individuals under 18 with parental or guardian consent for admission purposes.

11. International Data Transfers

GMMC primarily operates within Nepal. However, some of our service providers may be located outside Nepal. When we transfer your information internationally, we ensure appropriate safeguards are in place to protect your data.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

  • Posting the updated policy on our Website
  • Updating the “Last Updated” date at the top of this policy
  • Sending notifications through campus announcements or email (for significant changes)

We encourage you to review this Privacy Policy periodically for any updates.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Gupteshwor Mahadev Multiple Campus (GMMC)
Pokhara-17, Chhorepatan, Kaski, Nepal
Phone: +977061455677
Email: gupteshwormmc@gmail.com
Website: https://gmmc.edu.np

Office Hours:

  • Sunday to Friday: 6:00 AM – 5:00 PM
  • Saturday: Closed

14. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of Nepal. Any disputes arising from this policy shall be subject to the jurisdiction of the courts of Nepal.

15. Consent

By using our Website and services, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy.

Last Updated: November 30, 2025

© 2025 Gupteshwor Mahadev Multiple Campus (GMMC). All rights reserved.