How to use the Out of Office or Automatic Reply in Outlook on Windows 10 – Microsoft Support.

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Microsoft Office XP codenamed Office 10 [7] is an office suite which was officially revealed in July by Microsoft for the Windows operating system. Office XP was released to manufacturing on March 5, , [8] and was later made available to retail on May 31, , less than five months prior to the release of Windows XP. X was released on November 19, New features in Office XP include smart tags , a selection-based search feature that recognizes different types of text in a document so that users can perform additional actions; a task pane interface that consolidates popular menu bar commands on the right side of the screen to facilitate quick access to them; new document collaboration capabilities, support for MSN Groups and SharePoint ; and integrated handwriting recognition and speech recognition capabilities.

With Office XP, Microsoft incorporated several features to address reliability issues observed in previous versions of Office. Office XP is incompatible with Windows 95 and earlier versions of Windows. Office XP received mostly positive reviews upon its release, with critics praising its collaboration features, document protection and recovery functionality, and smart tags; however, the suite’s handwriting recognition and speech recognition capabilities were criticized and were mostly viewed as inferior to similar offerings from competitors.

As of May , over 60 million Office XP licenses had been sold. Microsoft released three service packs for Office XP during its lifetime. At a meeting with financial analysts in July , Microsoft demonstrated Office XP, then known by its codename, Office 10, which included a subset of features Microsoft designed in accordance with what at the time was known as the. NET strategy , one by which it intended to provide extensive client access to various web services and features such as speech recognition.

Before the release of Office 10 Beta 2, there was speculation that Microsoft intended to rebrand the new product as “Office ,” [22] “Office ,” [22] “Office. NET” but unnamed sources stated that the company did not desire to do the same with Office 10, as the product was only partially related to the company’s.

NET strategy. Office XP Beta 2 was released to 10, technical testers in late The Custom Maintenance Wizard, for example, now allowed setup components to be modified after their installation, and the setup process of Office XP itself used a new version of Windows Installer.

Microsoft also terminated the product’s support for Windows 95 and Windows NT 4. Office XP was released to manufacturing on March 5, , [8] and was later made available to retail on May 31, Microsoft released three service packs for Office XP throughout the product’s lifecycle that introduced security enhancements, stability improvements, and software bug fixes; each service pack was made available as separate Client and Full File update versions.

Full File updates did not require access to installation media and were intended for network administrators to deploy updates to Office XP users who installed the product from a server location; [31] [32] [33] users could also manually install Full File updates.

Service Pack 1 SP1 was released on December 11, , and included performance and security improvements, as well as stability improvements based on error reports from users. Service Pack 2 SP2 , released on August 21, included all previously available standalone updates; some of the those previously released included cumulative security patches for Excel and Word to address potentially malicious code embedded in document macros.

Earlier updates were designed to update only administrative images and fail when applied directly to clients. Service Pack 3 SP3 was released on March 30, , and included all previously released updates, as well as previously unreleased stability improvements based on feedback and error reports received from users.

SP3 does not require any earlier service packs to be installed. Office XP has a streamlined, flatter appearance compared to previous versions of Office. According to Microsoft, this change involved “removing visually competing elements, visually prioritizing items on a page, increasing letter spacing and word spacing for better readability, and defining foreground and background color to bring the most important elements to the front.

Excel and Word introduce smart tags , commands for specific types of text including addresses , calendar dates , personal names , telephone numbers , ticker symbols , or tracking numbers in documents. Excel and Word support extensible smart tags that allow developers and organizations to display custom commands related to specific information. The smart tags used by Word are also available in Outlook if the former is configured as the default e-mail editor.

The AutoCorrect and Paste Options commands in previous versions of Office have been updated to include smart tags that are shared among all Office XP programs. The AutoCorrect smart tag provides individual options to revert an automatic correction or to prohibit an automatic correction from occurring in the future, and also provides access to the AutoCorrect Options dialog box.

After the release of Office XP, Microsoft provided a repository for downloadable smart tags on its website. Office XP introduces a task pane interface that consolidates popular menu bar commands on the right side of the screen to facilitate quick access to them.

Word , for example, includes a task pane dedicated to style and formatting options. Users can switch between open task panes through the use of back and forward buttons; a drop-down list also presents specific task panes to which users can switch.

The default Startup task pane is automatically available when users launch an Office XP program and presents individual commands to open an existing file, create a new blank file or one from a template , add a network location, or open Office Help.

The Search task pane includes individual Basic and Advanced modes and allows users to query local or remote locations for files. The Basic mode allows users to perform full-text searches , while the Advanced mode provides additional file property query options.

The Office Clipboard has been redesigned as the Clipboard task pane across all Office XP programs and can accommodate up to 24 clipboard items compared to 12 in Office Clipboard items provide a visual representation to help users distinguish different types of content.

Access and Excel support exporting and importing XML. Users can also save Excel workbooks as XML spreadsheets. Office XP introduces handwriting recognition in all Office programs, allowing users to write with a mouse or stylus instead of entering text by typing on a keyboard.

Once installed, handwriting functionality is also available in Internet Explorer 5 and Outlook Express 5 or later. The downloadable Tablet Pack for Office XP provided an extension for Windows Journal to reuse notes as Outlook items and to import meeting information from Outlook into notes.

Speech recognition based on Microsoft Research technology is available for all Office XP programs, allowing users to dictate text into active documents, to change document formatting, and to navigate the interface by voice. The speech recognition feature encompasses two different modes: Dictation, which transcribes spoken words into text; and Voice Command, which invokes interface features.

Speech recognition can be installed during Office XP setup or by clicking the Speech option in the Tools menu in Word When installed, it is available as a Microphone command on the Language toolbar that appears in the upper-right corner of the screen lower-right corner in East-Asian versions of Office XP.

When launched for the first time, speech recognition offers a tutorial to improve recognition accuracy, which begins by providing instructions to adjust the microphone for optimal performance.

Users can configure speech recognition settings, including pronunciation sensitivity in voice command mode, accuracy and recognition response time in dictation mode, and microphone settings through the Speech control panel applet. The Regional and Language Options applet provides Language toolbar and additional settings.

With Office XP, Microsoft incorporated several features to address reliability issues observed in previous versions of Office:. Additionally, all Office XP programs provide options for users to digitally sign documents.

When upgrading from a previous version of Office, Office XP retains the user’s previous configuration. The Custom Installation Wizard can prohibit the installation, use, or uninstallation of programs or features such as the Run from Network and Installed on First Use setup options.

Finally, the Custom Maintenance Wizard has been updated to provide customization options to configure Office XP including user preferences and security settings. In an effort to curtail software piracy , Microsoft incorporated product activation technology into all versions of Office XP to prohibit users from installing a single copy of the software in a manner that violates the end-user license agreement EULA.

The EULA allows a single user to install one copy each on a primary device and a portable device such as a laptop. Users who make substantial hardware changes to an Office XP device may need to reactivate the software through the Internet or by telephone.

Product activation does not require personally identifiable information. Office XP introduced an optional subscription-based activation model that allowed consumers to annually license the product and receive incremental updates at a reduced price when compared with the cost of a full retail version. Microsoft originally intended to deliver the activation model to United States customers after the retail availability of Office XP on May 31, , but later decided to make it available to consumers in “a few select locations” instead, citing a more cautious delivery approach.

A new “Ask a Question” feature appears in the top-right corner of all Office XP programs and allows users to type natural language questions and receive answers without opening the Office Assistant “Clippy” or Office Help. Additionally, Office Help has been updated to aggregate and display content from the Internet in response to a query.

The Office Assistant is now disabled by default and only appears when Help is activated. The component products were packaged together in various suites. Some of these editions were available as retail packages in either full or upgrade versions, others as full OEM versions for inclusion with new PCs, and still others as volume license versions that required no activation.

All editions provided the core components of Word, Excel, and Outlook, and all editions except the Small Business edition provided PowerPoint.

Microsoft Office XP received mixed to positive reviews after its release. CNET praised the new collaboration and data recovery features, and stated that Office XP offered a “host of incremental improvements” over its predecessor, Office , but ultimately concluded that “most enhancements and additions are better suited for groups than individuals.

While most assessments of Office XP were positive, the speech recognition feature was frequently criticized due to its inaccuracy and lack of advanced functionality. CNET regarded it as “especially lame” because of its inability to recognize text editing commands such as “select the sentence” and because it required users to manually switch between command and dictation modes.

From Wikipedia, the free encyclopedia. Version of Microsoft Office suite. These applications make up the Standard edition. Windows NT 4. List of languages. Main article: Smart tag Microsoft.

Intel Pentium III. Hardware accelerated video card or MMX processor. An audio output device and microphone are required for speech recognition. Collaboration features require Office 97 or later Internet access is required for product activation and online functionality. Touchscreen for handwriting functionality. News Center. May 31, Retrieved February 25, Download Center. March 30, Archived from the original on January 5, Office Support. May 30, Archived from the original on December 1, Archived from the original on March 7, Retrieved April 9, August 6, Archived from the original on April 14, Retrieved February 26,

 
 

 

Microsoft Outlook | Download Outlook | Microsoft Office

 

This article was written by the product team that created Microsoft Outlook for the best possible reason — our customers asked. Outlook is designed to be used by a wide audience with many work needs and styles. Although there’s no one “right way,” there are a few ways of working in the program that we know to be easier than others. We hope that by being aware of the best practices, you will have the best experience possible using Outlook.

This guide represents our advice on how to get the most out of Outlook. A few core scenarios are covered to help you leverage Outlook into your information management needs. Spend lots of time every day using Outlook to send and receive messages and to set up or attend meetings.

Basic principles of good time management. Setting up Outlook The layout. To-Do Bar. Quick Steps. Tame your Inbox with the four Ds. Daily review: Managing your time and tasks. Tasks: Doing your work. Find that message: Searching effectively. How to find a message from a particular person. Write great email messages. Calendar and meetings. Frequently asked questions. About the author. Outlook is a tool to help you manage your email messages, calendar, contacts, and tasks.

To get the most out of Outlook, we suggest a few basic principles:. Reduce the number of places where you read messages. If you’re using a new version of Microsoft , you can use Focused Inbox for Outlook to automatically separate the types of messages you’re most likely to read right away from other messages.

Let some messages pass by. Use rules to send the messages that you don’t need to read right away into their own folders. Such as folders for projects or Contact Group folders. Reduce the number of places where you manually file messages. Reduce the mental tax of filing by relying on search to locate messages. Reduce your to-do list to one list.

Use a single to-do list and a single calendar to manage what you need to do. Even if you don’t use all of the best practices described here, following only a few will improve your experience with Outlook.

The first step in following these best practices is to set up a system to optimize how you use Outlook. The Navigation Pane open on the left. Your messages in Conversations view , with messages sent directly to you automatically formatted in blue. The Reading Pane on the right.

The To-Do Bar open on the far right. If your screen resolution is less than by pixels, the To-Do Bar can be minimized.

Cached Exchange Mode turned on. For details on how to set up the recommended layout, see the FAQ section. An Inbox for messages that you need to process deal with. Your Inbox is for messages sent directly to you or that could be important for you to read.

If you receive many messages that go back and forth among several different people, change to Conversations view. Otherwise, use the date arrangement the default arrangement. Use automatic formatting rules to make all messages sent only to you blue. A single reference folder, under the Inbox, for all reference material that you might want to refer back to later.

Nothing is automatically filed that is, with a rule into this folder. Name this folder 1-Reference. Adding the 1- will cause it to be the first item under the Inbox. This folder is created under the Inbox so that you can collapse the Inbox and remove it from view.

Set this folder to auto archive annually. Note: If this folder becomes too large 10, items or more , Outlook might become slow when switching to this folder. A folder for career-related, private, and personal messages. Having a separate folder for personal and career-related information gives you the freedom to search for a message while someone is standing over your shoulder without worrying that a personally sensitive message will appear. Name this folder 2-Personal.

Managers might have a single folder for feedback on their employees called 3-Management. Set these folders to auto archive annually. A set of folders for Contact Group messages. Create a single, top-level folder under your Inbox called Contact Groups , and then create a subfolder for each topic of Contact Groups. Usually, one folder per Contact Group is enough, but if you are on several related Contact Groups, consider having all of the messages delivered to the same folder.

These messages should go directly to your Inbox. Set your Contact Group folders to auto archive every six months or more frequently if they are time sensitive — for example, a Contact Group for finding carpool rides should be archived daily.

A set of folders for RSS Feeds. Outlook creates these folders automatically. Search folders are useful for gathering information from across different mail and RSS folders. Search folders can be especially useful when you need to gather information that is saved in different folders — for example, when preparing for a quarterly meeting.

If you receive a large volume of messages more than messages a day , search folders might be a good way for you to parse mail from different senders. Favorites give visibility to folders that are otherwise buried in your mail folder list. Favorites , a subset of your mail folders, appear at the top of the navigation pane.

The goal of organizing your Outlook is to reduce the amount of unnecessary “noise” in your Inbox and to make the most important items bubble to the top.

Rules help this process by moving messages into folders based on criteria that you set. Rules filter the messages coming into your Inbox for must-read items only. You can see who has accepted by checking the tracking tab inside the meeting window. Defer Sent Items This rule delays sending messages by one minute or longer. When using this rule, make sure that your messages have been sent before you shut down your computer.

Multiple Contact Groups that are similar should use the same rule and be filed in the same folder. Any messages that you must read should go directly into your Inbox. The To-Do Bar is the panel on the right side of Outlook.

It shows you a calendar, your upcoming appointments, and your unified task list, which contains:. Show favorite contacts. The default arrangement for tasks is by Due Date, but you might consider changing the arrangement to Start Date, depending upon how you use flags. If you want to see the tasks that you have pushed out for next week on Monday, arrange by Start Date.

If you want to see tasks on the day that they are due, arrange by Due Date. If you receive a lot of messages or are easily distracted by the notification sound that plays for incoming messages, we recommend turning off the following options:. The new mail pop-up alerts. To change these settings, select the File button, select Options , and then select Mail. Categories in Outlook allow you to manage items in many different ways.

There are three main types of categories that we recommend creating:. For example, they can help you more easily identify what you can do now and help you group similar tasks so that you can do them all at once.

Each of your direct reports and your manager for items that you want to review the next time you meet for example, a category named Manager. Each of the major locations or types of activities that you do, so that you can perform bulk actions a useful part of managing your tasks , for example:.

Commute for tasks that you can do on the way home from work. Email for tasks that involve email messages, meetings, or any other aspect of Outlook.

Meeting for items that you need in order to prepare for a meeting. Offline for tasks that take you away from the computer, such as making a copy of a document. Online for tasks that you can accomplish only online or through a Web browser. Read for tasks that involve just reading — not responding. Waiting for messages or tasks for which you are awaiting a response, but there is no explicit next action for you.

Note: Using the symbol makes the categories stand out in your category list.